Policies

Sharp, Kinane Limited – policies

Vulnerable Children | Health and Safety | Sub-Contractors | Code of Ethics | Privacy |

Vulnerable Children

  • Sharp, Kinane Limited ensure that all facilitators working for Sharp, Kinane Limited have the legal right to live and work in NZ.  A copy of their passport and residency status is copied and kept on file and is available for inspection at all times
  • All facilitators have a current teacher registration practicing certificate with either full or STC status
  • All facilitators have a current and up to date Police check
  • All facilitators working on PLD contracts, have gone through and attained MoE accredited facilitator status
  • Before working on behalf of  Sharp, Kinane Limited,  all facilitators have been observed teaching in class by either or both Jacqui and David and have undergone an interview to ensure that the pedagogy and philosophy of the facilitator aligns with the pedagogy and philosophy of  Sharp, Kinane Limited  and the aims of the MoE to raise the attainment of all akonga identified as priority learners
  • All facilitators have to provide at least two referees from within the New Zealand education sector prior to working on any PLD contracts.  Sharp, Kinane Limited’s representatives will contact these referees and seek either a written reference or a verbal reference from the referees and these will be kept on each facilitators’ file
  • All facilitators have to provide a chronological employment history on their CV covering the previous 5 years of employment Sharp, Kinane Limited will check and verify some of the details and seek further clarification of any gaps in chronology

All subcontractors and facilitators contracted to deliver PLD support in other locations, ie schools, Kura and CoLs, shall inquire at the start of a contract and regularly throughout the delivery of the contract if there are any issues, procedures and specific requirements relating to vulnerable children that they should be made aware of, in the classes the facilitator(s) are scheduled to work in on any given day.

Working in classes with children, our role is defined as a core role under the VCA. As such, Sharp, Kinane Limited will make available to each school, upon request the following details about any facilitator or subcontractor scheduled to deliver support to a school:

  • Full name
  • Copy of Passport and residency status
  • Residential address
  • Contact information – phone number(s), email address(es)
  • Copy of Teacher Registration certificate
  • Supplied CV and any references/notes made as a result of verbal references
  • Copy of MoE facilitation accreditation status/expiry date

Health and Safety at Work

This policy should be read in conjunction with the Health and Safety at Work Act 2015.

Purpose

Sharp, Kinane Limited is committed to ensuring the health and safety of all its employees and subcontractors by complying with relevant health and safety legislation, regulations, New Zealand standards and approved codes of practice. Sharp, Kinane Limited is committed to providing and maintaining a safe and healthy workplace for all Employees and subcontractors and other people in the workplace.

We will achieve this through:

  1. Making health and safety a key part of our role
  2. Working with our employees and subcontractors to improve the health and safety system at Sharp, Kinane Limited
  3. Doing everything reasonably possible to remove or reduce the risk of injury or illness
  4. Making sure all incidents, injuries and near misses are recorded in the Injuries at Work Log, investigating incidents, near misses and reducing the likelihood of them happening again
  5. Having emergency plans and procedures in place
  6. Training everyone about hazards and risks to ensure that everyone can work safely
  7. Providing appropriate induction, training and supervision for all new and existing employees and subcontractors
  8. Helping employees and subcontractors who were injured or ill return to work safely
  9. Making sure employees and subcontractors operate in a safe manner.

All employees and subcontractors at Sharp, Kinane Limited are encouraged to play a vital and responsible role in maintaining a safe and healthy workplace through:

  1. Being involved in improving health and safety systems at work
  2. Following all instructions, rules, procedures and safe ways of working
  3. Reporting any pain or discomfort as soon as possible
  4. Reporting all injuries, incidents and near misses
  5. Helping new workers, staff members, trainees and visitors to the workplace understand the safety procedures and why they exist
  6. Reporting any health and safety concerns or issues through the reporting system
  7. Keeping the workplace tidy to minimise the risk of any trips and falls
  8. Wearing protective clothing and equipment as and when required to minimise your exposure to workplace hazards.

Others in the workplace

All others in the workplace visitors are encouraged to:

  1. Follow all instructions, rules and procedures while on the Sharp, Kinane Limited premises
  2. Report all injuries, incidents and near misses to Sharp, Kinane Limited  staff members
  3. Wear protective clothing and equipment as and when required to minimise exposure to hazards while working.

Working in other locations:

All subcontractors and facilitators contracted to deliver PLD support in other locations, ie Schools, Kura and CoL’s shall abide by the Health and Safety requirements of the institution they are working in on any given day.

All those associated with Sharp, Kinane Limited are to understand that health and safety is everyone’s responsibility.

Vulnerable Children Act

All subcontractors and facilitators contracted to deliver PLD support in other locations, ie schools, Kura and CoLs, shall inquire at the start of a contract and regularly throughout the delivery of the contract if there are any issues, procedures and specific requirements relating to vulnerable children in the classes the facilitator(s) are scheduled to work in on any given day.

The following steps allow us to carry out the aims of our health, safety, and welfare policy:

  • Sharp, KInane Limited has Health and Safety representation and conducts an annual internal audit of Sharp, KInane Limited’s health and safety compliance and practices.
    • Workers take reasonable care of their own health and safety and that of other people, and comply with any reasonable instruction given to them by management.
    • The staff is kept informed of the results of health and safety monitoring and review, and consulted in the development and review of these procedures. The staff understands and implements all health and safety procedures, and is kept trained and supervised in their implementation.
    • All staff are active in hazard identification and risk management.
    • Sharp, KInane Limited provides health and safety induction, training, and supervision for all workers.
    • On health and safety issues, Sharp, KInane Limited consults, cooperates and coordinates with contractors working at school.

Health, Safety, and Welfare Policy

Sharp, Kinane Limited is committed to ensuring the safety and well-being, as far as is reasonably practicable, of employees, and visitors both on site and when away from Sharp, KInane Limited. The directors of Sharp, Kinane Limited are responsible for this policy.

Sharp, Kinane Limited:

  • provides and maintains a safe physical environment for staff and visitors
  • meets our legal requirements, to ensure the safety of employees, and visitors
  • exerrcise due diligence to ensure that Sharp, KInane Limited meets its health and safety obligations
  • continuously improves our health and safety performance.

The following steps allow us to carry out the aims of our health, safety, and welfare policy:

  • Sharp, KInane Limited has Health and Safety representation and conducts an annual internal audit of Sharp, KInane Limited’s health and safety compliance and practices.
    • The directors, and subcontractors take reasonable care of their own health and safety and that of other people, and comply with any reasonable instruction given to them by Sharp, Kinane Limited.
    • Everyone at Sharp, Kinane Limited is kept informed of the results of health and safety monitoring and review, and consulted in the development and review of these procedures. The directors, subcontractors and facilitators understand and implements all health and safety procedures, and are kept trained and supervised in their implementation.
    • All staff are active in hazard identification and risk management.
    • Sharp, KInane Limited provides health and safety induction, training, and supervision for all subcontractors and facilitators.
    • On health and safety issues, Sharp, KInane Limited consults, cooperates and coordinates with contractors working on site.
  • Sharp, KInane Limited maintains:
    • a hazard register, and any identified hazard is eliminated or minimised.
    • an accident register, including first aid records and all accidents and near misses, and informs WorkSafe NZ when a notifiable incident occurs in any place controlled by Sharp, KInane Limited.
  • Sharp, KInane Limited complies with the Smoke-free legislation and promotes a smoke free lifestyle.

Sub-Contractors

All facilitators working in schools, on behalf of Sharp, Kinane Limited shall undergo the following requirements:

  • Sharp, Kinane Limited will ensure that all facilitators working for Sharp, Kinane Limited have the legal right to live and work in NZ. A copy of their passport and residency status will be copied and kept on file and will be available for inspection at all times
  • All facilitators will have a current teacher registration practicing certificate with either full or STC status
  • All facilitators will have a current and up to date Police check
  • All facilitators working on PLD contracts, will have gone through and attained MoE accredited facilitator status
  • Before working on behalf of Sharp, Kinane Limited all facilitators will have been observed teaching in class by either or both Jacqui and David. Jacqui and David and will have undergone an interview to ensure that the pedagogy and philosophy of the facilitator aligns with the pedagogy and philosophy of  Sharp, Kinane Limited  and the aims of the MoE to raise the attainment of all akonga identified as priority learners
  • All facilitators will have to provide at least two referees (who they must have worked for within the last 5 years)  from within the New Zealand education sector prior to working on any PLD contracts. Sharp, Kinane Limited representatives will contact these referees and seek either a written reference or a verbal reference from the referees and these will be kept on each facilitators file
  • All facilitators will have to provide a chronological employment history on their CV covering the previous 5 years of employment Sharp, Kinane Limited will check and verify some of the details and seek further clarification of any gaps in chronology
  • Each facilitator will be required to have their own Public Liability insurance to the value of $1 000 000 prior to undertaking any MoE PLD contract on behalf of Sharp, Kinane Limited
  • All facilitators are required to write a detailed facilitation report after each school visit, within 2 working days of the visit, using the report template provided by Sharp, Kinane Limited.  A copy is to be sent to the teacher(s), the principal and if necessary the team leader.
  • All facilitators will have to sign an agreement, allowing Sharp, Kinane Limited to share their registration details, their CV and references with schools/CoL/Kura as part of the obligations under the VCA
  • All facilitators, as part of their document pack for a new PLD contract are reminded that should they be approached by a school to do work that is beyond the scope of the contract, they are to refer the request to the Sharp, Kinane Limited Executive Officer, who will remind the school of our ethical standards.

Sharp, Kinane Limited will keep on record the following information about each facilitator for a period of seven years:

  • Full name
  • Copy of Passport and residency status
  • Residential address
  • Contact information – phone number(s), email address(es)
  • Copy of Teacher Registration certificate
  • Supplied CV and any references/notes made as a result of verbal references
  • Copy of MoE facilitation accreditation status/expiry date

Remuneration:

Facilitators will be informed before they sign the subcontractor agreement, the hourly rate the facilitators will receive. The gross hourly figure is set by the MoE and the Directors of Sharp, Kinane Limited will deduct an administration fee. This net amount will be the facilitators agreed hourly rate. As sub-contractors all facilitators are responsible for their own tax, ACC and GST returns.

Facilitators will produce an invoice for each PLD contract to  Sharp, Kinane Limited by the 15th of each month. The invoice will include:

    • The name of each PLD contract worked on in the month
    • The number of F2F hours worked on each contract in the month
    • Any travel expenses, where applicable
    • Any GST where applicable
  • Sharp, Kinane Limited will pay the first invoice of a contract within four working days of receipt of funds from the MoE.  Thereafter, payments will be made on the 20th of the following month.

The executive officer shall audit the hours delivered against each PLD contract and shall reconcile the remaining hours for each contract each month and produce a report indicating remaining and delivered hours per contract, which will be available, on request, to the MoE and the relevant schools.

Code of Ethics

Confidentiality

We are committed to maintaining the highest degree of integrity in all our dealings with potential, current and past clients, both in terms of normal commercial confidentiality, and the protection of all personal information received in the course of providing the business services concerned. We extend the same standards to all our customers, suppliers and associates.

Ethics

We always conduct our own services honestly and honourably, and expect our clients and suppliers to do the same. Our advice, strategic assistance and the methods imparted through our training, take proper account of ethical considerations, together with the protection and enhancement of the moral position of our clients and suppliers.

Duty of care

Our actions and advice will always conform to relevant law, and we believe that all businesses and organizations, including this consultancy, should avoid causing any adverse effect on the human rights of people in the organizations we deal with, the local and wider environments, and the well-being of society at large.

Conflict of interest

Due to the sensitive nature of our particular consultancy services, we will not provide a service to a direct competitor of a client, and we generally try to avoid any dealings with competitor companies even after the cessation of services to a client.  Whilst engaged in a PLD contract we will not attempt to seek additional contractual work from the school we are working in.

Contracts

Our contract will usually be in the form of a detailed proposal, including aims, activities, costs, timescales and deliverables. The quality of our service and the value of our support provide the only true basis for continuity. We always try to meet our clients’ contractual requirements, and particularly for situations where an external funding provider requires more official parameters and controls.

Fees

Our fees are always competitive for what we provide, which is high quality, tailored, specialised service. As such we do not generally offer arbitrary discounts; generally a reduction in price is only enabled by reducing the level or extent of services to be delivered. That said, we always try to propose solutions which accommodate our clients’ available budgets and timescales. Wherever possible we agree our fees and basis of charges clearly in advance, so that we and our clients can plan reliably for what lies ahead, and how it is to be achieved and financially justified.

Payment

We aim to be as flexible as possible in the way that our services our charged. Some clients prefer fixed project fees; others are happier with retainers, and we try to fit in with what will be best for the client. We make no attempt to charge interest on late payments, so we expect payments to be made when agreed. Our terms are generally net monthly in arrears.

Intellectual property and moral rights

We retain the moral rights in, and ownership of, all intellectual property that we create unless agreed otherwise in advance with our clients. In return we respect the moral and intellectual copyright vested in our clients’ intellectual property.

Quality assurance

We maintain the quality of what we do through constant ongoing review with our clients, of all aims, activities, outcomes and the cost-effectiveness of every activity. We encourage regular review meetings and provide regular progress reports. This consultancy has been accredited under a number of quality assurance schemes. Further details are available on request.

Professional conduct

We conduct all of our activities professionally and with integrity. We take great care to be completely objective in our judgement and any recommendations that we give, so that issues are never influenced by anything other than the best and proper interests of our clients.

Equality and discrimination

We always strive to be fair and objective in our advice and actions, and we are never influenced in our decisions, actions or recommendations by issues of gender, race, creed, colour, age or personal disability.

Privacy

Any data collected by Sharp, Kinane Limited relating to contracted facilitators will only be relevant  to their capacity and ability to deliver the PLD contracts.  All facilitators will be made aware of the data that is being collected about them and Sharp, Kinane Limited’s obligations to that data will be:

  • The data will not be given to a third party, except information relevant to the schools facilitators work in, in relation each schools’ VCA obligations
  • The personal data collected will be stored for 7 years by Sharp, Kinane Limited  and then securely disposed of

Whilst working in schools, all representatives of Sharp, Kinane Limited will abide by the privacy requirements of each individual school.

Sharp, Kinane – 2019